Lee and Jim Vann Library Student Group Study Rooms Use Policy

The University of Saint Francis and its library staff recognizes the need for student collaboration and has dedicated four rooms in the Lee and Jim Vann Library specifically for this purpose. On the first floor of the library, rooms 101N, 101M, 101L will accommodate up to 4 students while room 101K will hold 10 students comfortably.

Room Use Policy

These rooms are intended to be used as places reserved for small student groups of three or more students who are working on projects, studying or conducting meetings which require collaboration. Rooms are not to be used for individual quiet study, regularly scheduled classes or regularly scheduled meetings.

• A valid USF OneCard is needed to use one of the four study rooms available for student group study.

• Rooms are reserved for up to two hours. At the end of two hours, the room can be renewed for one additional hour, if no one else is waiting for the room or has the room reserved. Group study rooms therefore have a maximum use of 3 hours by any one individual/group per day. I.E. When all study rooms are in use and other groups are waiting, any group member who is currently assigned a study room may NOT sign their name on a list for the next available room.

• During the final exam period (the week before and during finals), the demand for study rooms is overwhelming.  Room renewals will not be allowed.  The two-hour policy will be strictly enforced to allow equal access to the study rooms.

• Reservations can be made online at http://www.sf.edu/library/ (24 hr notice required online), via phone at 260-399-7700 x.6065 or at the main circulation desk on the second floor of the library; otherwise circulation staff will assign study rooms on a first come, first serve basis depending upon room availability and group size.

• If the person/group who scheduled a room does not show within ten minutes of the reservation time (or vacates the room for longer than fifteen minutes during their scheduled time), the room can be given to another person/group.

• All study rooms are equipped with whiteboards.  Dry erase markers and erasers are available for checkout at the Circulation Desk.

• Only drinks in covered containers are allowed in the study rooms. Food of any kind is not permitted in any study room.

• Rooms may only be used during the hours the library is open.

• The Library is not responsible for personal items in the rooms.

• Please do not leave library materials in the rooms.

• Room windows or doors should not be covered or obstructed in any way.

Study room privileges may be suspended if these rules are not followed.
Library staff has the right to refuse use of a study room if inappropriate activities are reported or observed. Library staff will periodically check all study rooms.

Questions or problems concerning the student group study rooms should directed to the Main Circulation desk on the second floor of the library.