Q: Since I applied for graduation I added a minor. Do I need to submit a new application? A: No. You can either come to the Office of the Registrar and update the
Application For Degree we have on file or you can send
Susan Weisman or
Angela George an email from your St. Francis email account regarding the update to your program Forms must be received within the first two weeks of the semester of graduation.
Q: I decided to drop my second major so I did not include it on my application for graduation. Is that sufficient?
A: No. You must notify the Office of the Registrar in writing in order to have something officially removed or added to your academic record.
Q: My audit states that I have not declared a minor. Do I need a minor to graduate? A: No, minors are optional and not required to graduate. However, you must let us know that you plan to graduate with the minor. You must have previously declared a minor with the Office of the Registrar. If you do not see a minor on your academic profile and/or your program evaluation, you must come to the Office of the Registrar and declare your major or minor.
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Q: I’m registered for an intersession course, can I still graduate on time?
A: If the term you are registered for and grade is received by the
Deadline for Outstanding Requirements, you may graduate (i.e if you complete a course in the January Intersession, you can still graduate with Winter graduating class pending all degree requirements are met and if you complete a course in the May Intersession, you can still graduate with the Spring graduating class pending all degree requirements are met).
Q: Can I repeat a class or receive a grade change after I graduate?
A: Your academic record is sealed after you graduate. You can receive no grade changes and you cannot repeat a course to improve your GPA.
Remember: You are responsible for ensuring that all degree requirements are met. To avoid any delays, all Exemptions/Waivers/Substitutions* must be prior to graduation. See your academic advisor to ensure all appropriate documentation has been prepared and properly submitted.
* Exemptions/Waivers/Substitutions do not reduce the number of credits required for the major/degree!
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Q: I am receiving information regarding Commencement, does that mean I am graduating? I did not complete any forms, am I all set for graduation?
A: No. All students must apply for graduation through the Office of the Registrar. Students who have submitted their
Application for Degree will be sent official academic audit results. The results will be mailed to the students’ college email account. Information sent by other offices is in anticipation of graduation only. Only the Office of the Registrar determines graduation eligibility. Filling out information regarding Commencement Exercises does not substitute for filling out an application for graduation.
Q: Is there a separate Commencement ceremony for August or February graduates?
A: Currently the college offers one Commencement ceremony in May and one in February. Commencement activities are organized through the Office of Special Events. Please contact
Robert Oliva at (718)489-5372 if you have any questions
Q: My name is published in the Commencement Program, does that mean I’ve graduated? A: The list of candidate names in the Commencement Program is unofficial.
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Q: I have completed all graduation requirements, can I receive proof of this prior to diploma distribution?A. Yes, please request a letter stating you have met graduation requirements, you can send us a letter stating what you need or you may make this request by using the
Request for Enrollment Letter form. Please state that you need a graduation verification.
Q: When will diplomas be distributed? Is there a deadline for retrieving my diploma?
A: Students who have completed all academic requirements and have NO Financial Holds may pick up their diploma approximately 6 weeks after degree conferral. Proof of identity is required (official photo ID) to pick up diplomas. If someone else will be picking up your diploma, a written request bearing your signature is necessary. Your designee must present proof of identity (official photo ID).
Students who have met graduation requirements will be advised of exact dates.
Diplomas not claimed within 1 year of graduation will be destroyed. If you attempt to claim the diploma after such time, a replacement diploma must be requested for a fee.
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