Graduation Policies and Information
Completing a degree is a major milestone in your life. Be sure that you have followed all of the directions.
The graduation process is not automatic and you must ensure that you have:
- Applied on WebAdvisor
- Paid the $75 Graduation Application Fee (Effective for Spring 2020 Applicants moving forward)
- Met all deadlines
- Completed requirements
and have no loose ends to prevent you from graduating on time. Please review the topics below to ensure that you can graduate on time.
|Fall 2019||Oct. 18, 2019||January 17, 2020||February 1, 2020|
Oct. 18, 2019*
|May 20, 2020||June 15, 2020|
|Summer 2020||Summer 2020||Oct. 18, 2019*||August 21, 2020||August 31, 2020|
- Application for Graduation
- Advisement and Degree Requirements
- Commencement Activities
- Correspondence, Diploma distribution and other important information
- Graduation FAQ
- Degree Progress
- Degree Verify/National Student Clearinghouse
- The name you would like to appear on your diploma, which is your official name. You can choose whether to have your middle initial or entire middle name printed on your diploma.
- Verify your mailing address, if different; submit a change of address to the Registrar’s office.
- Anticipated graduation term (see chart above).
Meet with your advisor and/or the academic dean to make sure you have all academic requirements addressed by the end of your graduation term. Bring a copy of your program evaluation (degree audit) with you so you can discuss any outstanding requirements. Making sure that you are on track to graduate on time is YOUR responsibility.
This includes the completion of thesis/major project, comprehensive exam(s), minimum GPA requirements, and minimum credit requirements. Grade changes are not permitted after your degree is conferred. (see chart for dates)
Residency requirement must be complete
Students must complete a minimum of 30 credits at St. Francis College.
Waivers and Substitutions
- Major/Minor/Concentration - Department Chair or designee
- Core Requirements - Office of the Academic Dean
Minimum GPA in Major Courses Students must earn a minimum cumulative GPA of 2.0 for courses in their major. Note that a C- may be allowed by your major program but the grade has a GPA of less than 2.0. Your department may have more stringent requirements.
- Unauthorized repeats
- Transfer credit awarded if Official Transcript has not been provided or if transfer course has been repeated at St. Francis College.
|Graduation Honor*||Minimum Index|
|Summa Cum Laude||3.8|
|Magna Cum Laude||3.6|
*Students must complete 60 credits in residence for these honors.
Records are sealed at graduation.
After a degree has been awarded, no changes may be made to the academic record (transcript). Names of candidates for graduation will appear in the Commencement Program as they appear on students' academic record (transcript).
All academic and financial obligations must be cleared before a graduate’s record (transcript) will be released. Diplomas and transcripts of graduates with holds on their record cannot be released.
During the graduation candidacy period, an official correspondence regarding their candidacy will be sent to their St. Francis email account. It is recommended that students check their email often.
A: No. You can either come to the Office of the Registrar and update the Application For Degree we have on file or you can send Susan Weisman an email from your St. Francis email account regarding the update to your program. Forms must be received within the first two weeks of the semester of graduation.
A: No. You must notify the Office of the Registrar in writing to have something officially removed or added to your academic record.
A: No, minors are optional and not required to graduate. However, if you do have a minor you must let us know. You should have previously declared a minor with the Office of the Registrar. If you do not see a minor on your academic profile and/or your program evaluation, you must come to the Office of the Registrar and declare your major or minor.
A: If the term you are registered for and grade is received by the Deadline for Outstanding Requirements, you may graduate (i.e if you complete a course in the January Intersession, you can still graduate with the Winter graduating class pending all degree requirements are met. If you complete a course in the May Intersession, you can still graduate with the Spring graduating class pending all degree requirements are met).
Q: I am receiving information regarding Commencement. Does that mean I am graduating? I did not complete any forms, am I all set for graduation?
A: No. All students must apply for graduation through the Office of the Registrar. Students who have submitted their Application for Degree will be sent official academic audit results. The results will be mailed to the students’ college email account. Information sent by other offices is in anticipation of graduation only. Only the Office of the Registrar determines graduation eligibility. Filling out information regarding Commencement Exercises does not substitute for filling out an application for graduation.
A: Currently the college offers one Commencement ceremony in May and one in February. Commencement activities are organized through the Office of Special Events.
Q: I have completed all graduation requirements. Can I receive proof of this prior to diploma distribution?
A. Yes. Please request a letter stating you have met graduation requirements. You can send us a letter stating what you need or you may make this request by using the Request for Enrollment Letter. Please state that you need a graduation verification.
A: Students who have completed all academic requirements and have no Financial Holds may pick up their diploma approximately 4 weeks after degree conferral. Proof of identity is required (official photo ID) to pick up diplomas. If someone else will be picking up your diploma, a written request bearing your signature is necessary. Your designee must present proof of identity (official photo ID).
Major Fields of Study
At St. Francis College, you may choose your major from a large variety of options, provided you meet all entrance requirements. Minors and specializations (concentrations) may also be available depending on the major. More information is available in the College Catalogue. You must designate a major field by the end of your sophomore year or you will jeopardize your financial aid. Keep in mind, choosing a major as early as possible helps you to graduate earlier.
You are also responsible for consulting your major department for advice on planning your semester schedule. If you wish to change your major field of study contact the chairperson of the department in which you wish to enroll for specific information. Declaration/Change of Major forms may be obtained in the Registrar’s Office.
Click for more Academic Policies.
St. Francis College has authorized the National Student Clearinghouse to provide degree and enrollment verification. Companies interested in validating student enrollment or degree completion should visit www.studentclearinghouse.org or www.degreeverify.com to submit a request for verification. Companies should be prepared to submit the correct spelling of the student's name and all names used while attending college, social security number, date of birth and signed release from the student to receive timely response and verification. (For privacy regulations please visit FERPA)
National Student Clearinghouse may be contacted at:
Tel.: (703) 742-4200
Fax: (703) 742-4239
Mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 300, Herndon, VA 20171